F. ON THE JOB RESPONSIBILITIES

8. Use of Electronic Media

E-Mail ( continued )

1. The Erwine’s electronic mail system is reserved exclusively for the purpose of serving its clients and conducting its business. The use of the electronic mail system for the personal and any other purpose is unauthorized and a violation of Erwine policy.
    
2. The electronic mail system is Erwine’s property; and all messages, created, sent, received, or stored on the system are and remain the property of Erwine’s they are not the private property of any employee irrespective of any such designation either by the sender or the recipient, and no employee should expect such electronic mail to be private.
    
3. The electronic mail system is not to be used to create, send, receive, or store any offensive or disruptive messages.
    
4. Erwine’s maintains the right to review, audit, intercept, access and disclose all messages created, received, sent, or stored over the electronic mail system for any purpose. By using the electronic mail system, an employee recognizes the Erwine’s rights and consents to it. The contents of electronic mail so obtained may be disclosed within the Erwine and to third parties without further permission of passwords for security does not guarantee confidentiality. The existence of passwords and “message delete” functions do not restrict or eliminate the Erwine’s ability or right to access electronic communications.
    
5. Notwithstanding the Erwine’s right to retrieve and read any electronic mail messages, such messages should be treated as confidential by individual employees and accessed only by the intended recipient. Employees should not attempt to gain access to messages to another without the latter’s permission. All computer passwords and codes must be disclosed to the Erwine, and no such password or code may be used that is unknown to the Erwine. Any exceptions to this policy must receive proper written approval.
    
6. The electronic mail system must not be used to send (upload) or receive (download) copyrighted materials, trade secrets, propriety financial information, or similar materials without proper authorization.